Deloitte | India Offices of the US

We are looking for a Legal Invoice Reviewer to join our team. The candidate will be responsible for reviewing and managing legal invoices, ensuring compliance with billing guidelines, and supporting our legal spend management processes.

Key Responsibilities:

• Manage Invoice Processing including first-level invoice review to ensure compliance with Outside Counsel Billing Guidelines.

·       Verify compliance with legal billing guidelines by law firm and vendor submitting invoices. Verify the accuracy of the UTBMS task codes (Fee, Activity and Expense codes) applied to invoice line items. Document reasons for any adjustments made to invoice line items, identifying the billing guideline violated and the rationale for the amount adjusted.

• Forward the audited legal bill through the review chain as required.
• Demonstrated superior ability to review, analyze and evaluate legal fee and cost/expense invoice entries and to exercise discretion and sound judgment when making audit and adjustment decisions.
• Follow exceptions if there are any for specific matters, vendors, or timekeepers i.e., specific billing guidelines from clients.
• Handle various tasks of eBilling i.e., submission of invoices in pdf and electronic format (LEDES file) to various eBilling platforms – Onit, Passport, Tymetrix, Legal Tracker, Coupa, CounselGo, ARIBA.
• Handling client billing rejections and amending the invoice as per comments received from client billing team
• Collaborate with auditing colleagues and Program leaders in multiple regions to ensure auditing is conducted in line with Program goals, a shared auditing methodology and a common global process
• Advanced understanding of legal terminology and claims legal situations required.
• Generate monthly reports regarding identified violations, adjustments, overrides, realized savings etc., for client through excel and PowerBI
• Expertise in a wide range of methodologies including spend reviews, strategy reviews, spend assessments, rate analysis, firm performance review, etc.
• Conduct periodic audit and data analysis to support management in collecting performance metrics for internal use and use with clients and law firms.
• Developing and managing all process-related documents, such as playbooks, exception lists, and rejection language.
• Self-motivated with an ability to work independently and with very limited supervision after training.

Qualifications:

2-4 years of experience in a legal services or legal bill auditing environment, including:

• Experience with legal billing processes.

·       Have advanced knowledge of MS Word & Excel, and good knowledge of other eBilling and matter management tools using by law firms worldwide.

• Strong attention to detail and analytical skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in using eBilling systems and related software.

Required Competencies:

• Communications: Strong communications skills and the ability to organize and motivate team members in a matrix environment are essential.
• Teamwork: Must work collaboratively with people within team while providing inputs, suggestions, feedback for process improvements.
• Critical Thinking: Able to firmly understand the nuances of language and think critically about the meaning behind cryptic language and legal jargon.
• Problem Solving: Capable of independent thinking and rendering sound decisions. Takes quick actions to identify and resolve the cause of any problem. Proactive in nature.
• Leadership: Exhibits individual control over day-to-day responsibilities as well as the ability to work collaboratively with other team members to produce results.
• Planning and Organizing: Must be able to implement plans with the purpose of achieving short- and long-term goals. Must be able to prioritize to accomplish these goals in a given time period.
• Technology: Has the ability to partner with experts in the technology field to identify technology gaps and requirements necessary to develop position and impactful solutions.
• Learning: Ability to acquire new or modify existing knowledge to support a changing marketplace and workforce. Can demonstrate a capability to learn by study, experience, or instruction.

Tools:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Reporting Tools – Tableau, PowerBI, SQL, etc.