Jr Staff / Staff – Office Management
Deloitte Tax Services India Private Limited (“USI Tax”) commenced in June 2004. Since then, nearly all the Deloitte Tax LLP (“Deloitte Tax”) U.S. service lines have obtained support services through the USI Tax teams. Deloitte Tax in India offers you opportunities to learn and support U.S. and other countries (such as Australia, Belgium, Canada, Germany, the Netherlands, United Kingdom) taxation practice, a popular career option.
Deloitte Tax is leading its clients through the tax transformation taking place in the marketplace, offering a broad range of fully integrated tax services by combining technology and tax technical resources to comply with reporting requirements, uncover insights and deploy smarter approaches for navigating an increasingly complex global environment.
Work you’ll do.
As an Administrative Assistant you will play a key role in the daily organization and business support to our leadership group. As an Assistant you work closely with our leaders and are the first point of contact for our colleagues and our clients. It is therefore key that you like to communicate professionally, in a respectful manner and that you know to prioritize between several tasks and stakeholders.
To list some of key responsibilities: -
Ø Day-to-day operations: Regular cross functional administrative coordination with Workplace Services, Office of security, ITS, Asset, Procurement, Finance, Talent, Transport, Food and Beverages team and external vendors for smooth functioning of the day-to-day operations
Ø Busy season support: Support the busy season operational requirements by collaborating with ITS, Office of security, Workplace services team. Coordinate with various stakeholders to support the operational needs of the business.
Ø Vendor Co-ordination: As per business needs, work with vendors keeping the procurement team involved at all times, to place orders for product & services through the appropriate and approved ordering portal/tool (Ariba system).
Ø MIS Reports: Responsible for various MIS reports like – Budget reports, hoteling desk database, transport related reports, and other required reports.
Ø Space Management: Work with team on seating/hoteling database for all Tax professionals, plan and coordinate the seating of new hires/transfers/return from the US short term/long term rotations/US to India rotators/business specific seating adjustments.
Ø Events Management: Planning and on-ground support for the logistics requirement for Tax events (including sports tournaments). Coordinate with various teams and stakeholders to manage the various aspects of the event, like – venue, menu, transport, security, vendors etc.
· Others:
o Develop and maintain good working relationship with professionals, leaders and other support teams.
o Maintain Integrity and ensure compliance with company’s policies.
o Identify potential issues and come up with resolutions.
o Work on any other special projects identified by leadership.
Qualifications and Experience
✓ Work experience of 1-4 years
✓ Full time Bachelor of Commerce (BCom)/ Master of Business Administration (MBA) from reputed University
✓ Project management, office operations and administrative skills
✓ Ability to multi-task and handle multiple projects
✓ Exhibit knowledge on Microsoft Office products – Advance Outlook, Excel and PowerPoint
✓ Data visualization skills through PowerBI or Qliksense are a plus
✓ Aptitude for learning
✓ Good communication and interpersonal skills
✓ Excellent time management skills and meeting deadlines
✓ Effective conflict management and problem-solving skills
✓ Positive and collaborative work style
✓ Attention to detail and emphasis on Quality & Integrity
✓ History of good performance in current role
Work Location: Hyderabad
Shift Timings: 11:00 AM to 08:00 PM IST
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